COUNTRY PHARMACIST - SUDAN

THE ALIMA ASSOCIATION

ALIMA’S SPIRIT: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion, or politics, through actions based on proximity, innovation, and the alliance of organisations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

• Patient First – Patient centered medical care
• Revolutionizing humanitarian medicine through research
• Responsibility and freedom: encourage decision-making by those closest to patients
• Commitment to a dynamic of continuous quality improvement
• Creating a climate of trust among colleagues
• Collective intelligence
• Environmental liability

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards those guilty of acts of gender and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Everyone collaborating with ALIMA is committed to :

• Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and sexist and sexual violence, the policy of prevention of corruption and fraud;
• Report any violation of the policies, framework documents, and procedures to a superior, to a referent

CARING - INNOVATING - TOGETHER:

Since its creation in 2009, ALIMA has reached over 18 million beneficiaries in 15 countries, mainly in Africa. In 2024, we have implemented 59 humanitarian medical response projects to address the needs of populations affected by conflict, epidemics and extreme poverty. All of these projects are carried out in support of national health authorities through healthcare facilities (including hospitals and health centres). Our work is driven by a constant adaptation to the realities on the ground and to medical advances. In 2024, ALIMA reached 5.9 million beneficiaries. We work in partnership, particularly with local NGOs, wherever possible, to ensure that our patients benefit from expertise wherever it is available, whether within their own country or elsewhere in the world. Furthermore, to improve the humanitarian response, we carry out operational and clinical research projects, particularly in the field of combating malnutrition and viral haemorrhagic fevers. 

ALIMA’S TEAM: More than 2000 people are currently working for ALIMA. The field teams, closest to the patients, receive their support from coordination teams generally based in the countries’ capitals. These receive support from the 4 desk teams and the emergency and opening team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working to raise funds and represent ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams working on behalf of other organizations such as medical NGOs BEFEN, ALERT Health, SOS Doctors / KEOOGO, AMCP, research organizations PACCI, and INSERM, Bordeaux or Copenhagen Universities, the INGO Solidarités International, and many others.

COUNTRIES WHERE WE WORK: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, Ethiopia, Sudan, Mauritania, Haiti and South Sudan.

THE WORK WE DO covers Malnutrition, Maternal Health, Primary Health, Pediatrics, Malaria, Epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), Hospitalisation, Emergencies, Gender-Based Violence, Opening / Closing.

ALIMA IN SUDAN

ALIMA registered in Sudan in April 2021 and began operations in August 2021 supporting severe COVID-19 case management at Omdurman Teaching Hospital. In 2022, activities expanded to Al Shaab Hospital in Khartoum with the installation of an oxygen plant, and to South Kordofan with emergency obstetric and newborn care and primary healthcare services funded by ELMA and CDCS. In 2023, ALIMA responded to displacement in West Kordofan through mobile clinics and strengthened services in Kadugli, funded by the Sudan Humanitarian Fund. After the outbreak of conflict in April 2023, ALIMA launched a two-year health and nutrition program in South Kordofan and North Darfur with GOAL and ECHO, maintaining operations through national staff and remote coordination despite the closure of its Khartoum office. Activities in North Darfur began in 2024, including nutrition support and mobile clinics for displaced populations. Coordination later moved to N’Djamena, Chad, while a coordination office was briefly established in Port Sudan (Nov 2024–June 2025). Due to escalating insecurity, the El Fasher project closed in July 2025 and activities were refocused in Tawila, including response to a cholera outbreak. ALIMA continues to support vulnerable and displaced populations through health and nutrition interventions while strengthening regional coordination, including a platform established in Nairobi in September 2024.

In Sudan, ALIMA aims to reduce mortality and morbidity among internally displaced persons (IDPs) and host communities in conflict-affected areas of North Darfur and, hopefully, soon in West Darfur States. Specifically, the objective is to provide life-saving medical, nutritional, and emergency assistance to vulnerable populations in areas with high health and nutrition needs.

The intervention focuses on 3 key sectors: health, nutrition, and emergency response.

1- Access to quality primary and secondary healthcare, including WASH, sexual and reproductive health, and GBV services, is improved for displaced and host communities;

2- Prevention and treatment of malnutrition for children under five is strengthened in hotspots.

3- Support for local emergency response systems ensures readiness for crises such as outbreaks and new displacements.

ALIMA currently provides essential health services in North and West Darfur State, which is severely impacted by conflict and displacement.

Work Location: 

• Location: Sudan El Geniena

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3: The incumbent is responsible for the application of HR processes and may be required to conduct field visits. She/he. He/she may therefore be in contact with children and/or vulnerable adults. Therefore, a criminal record check or the presentation of a certificate of good conduct will be required. In situations where the impossibility of providing a criminal record or a certificate of good conduct is established, a declaration of honour will be requested.

FUNCTIONAL AND HIERARCHICAL LINKS

The Pharmacy Manager reports directly to the Médical Coordinator(Line Manager).

He/she refers technically to the Pharmacist Referent - Dakar.

He/she collaborates with the other coordinators and the project teams.

MISSION OBJECTIVES

Coordinate and supervise all pharmacy related activities in the Mission, according to ALIMA standards and values, under the direct supervision of the Medical Coordinator 

SCOPE OF RESPONSABILITIES:

Main objective:

• Coordinate the running of the pharmacies across the mission, ensuring the proper implementation of ALIMA protocols, procedures and dispensing practices to be followed by all staff, in order to ensure the quality of the service given to the population 

Job Roles:

• Ensuring the proper disposal of drugs and medicines according to ALIMA Safety standards and waste management protocols, and to national and international legislation.
• Ensure good maintenance of all drugs and equipment in the pharmacies. In close collaboration with the Pharmacist Manager, Logistics Department, supervise storage conditions (e.g. humidity, temperature, light exposure, cleanliness, pest and rodents control, stock security, maintenance of cold chain, etc.), classification, organization and inventory, in order to guarantee the quality of the medicines and other medical material and prevent damage, financial losses generated by expired items, deterioration and robbery.
• Monitoring the procurement process and taking corrective measures when needed, ensuring regular communication with Medical, Logistics, HR and Finance departments regarding Medical Supply and Pharmacy Management.
• Support and participate in all drug and medical material supply processes and facilitate correct stock management and transport/storage procedures, in order to ensure the availability of stock in all projects avoiding expiries/overstocks and stock-outs and ensuring its overall efficiency and effectiveness
• Ensure a close follow up of the National Process for drugs importation with DPML (Direction de la Pharmacie, du Médicament et des Laboratoires) in N’Djamena Chad and National Medicines and Poisons Board (NMPB) and Support the Medical Coordinator in order to validate a national pharmacy at El Geneina to ensure good quality of local medical purchases for those items under DPML and NMPB control and prohibited for importation.
• Follow the QUAMED process for the validation of National Pharmacies.
• Collecting and analyzing stock indicators according to physical records and logistic software (stock levels, pre-stock-outs, over-stocking, donations, expired products, not moving stock disposal) across different projects and together with the medical coordinator take corrective decisions when necessary according to ALIMA procedures and national legislation (specifically in case of expired drugs). Responsible for follow-up of loans/donations 
• Function as technical Pharmacy support regarding all questions related to pharmaceutical information (DPML and NMPB list for importation), medication use (protocols and rational drug use), management of side effects, adherence issues etc.
• Liaise with the Pharmacy team to Ensure appropriate storage and management of supply of narcotic and psychotropic medication with respect to national legislation and permit traceability for these specific products.
• Support the Medical Coordinator regarding the follow-up of EPREP planning, composition and maintenance of medical emergency kits
• Collaborating in budgeting and preparing drug and other medical material orders together with Medical and Logistic Coordinators. 
• Regular technical visits to project sites to ensure appropriate follow-up of activities and management of field pharmacies.
• Support MedCo in representing and defending ALIMA’s interests before the Ministry of Health and other local authorities or local suppliers for any issue concerning pharmaceutical supply, in order to ensure stock procurement in the mission & projects while accomplishing national laws and regulations and following ALIMA protocols.
• Plan and supervise, in close coordination with the Pharma Manager, HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required. In case of integration of medical stock under the supply, this includes providing support to Supply Log in this capacity to ensure the medical stock and pharmacy management according to recommended guide lines/procedures
• Ensures that all inventories of drugs and medical devices exist and are updated, and participates in reporting according to ALIMA guidelines (SitReps, medical statistical reports, etc.)